How Stucco Champions Uses Monday.com to Streamline Stucco Projects
At Stucco Champions, managing walkthroughs, job timelines, crews, and materials used to mean juggling spreadsheets, phone calls, and sticky notes. But now, we use Monday.com to manage everything from the first visit to the final coat — giving our clients a smoother, more professional experience.
Whether we’re restuccoing a single-family home or finishing a large commercial exterior, our Monday system ensures no detail is missed.
Why We Use Monday.com for Stucco Projects
Stucco work requires careful coordination — especially when managing multiple crews, materials like mesh and poly, scaffolding rentals, and curing timelines. Here’s how we simplify it:
1. Walkthrough Scheduling & Lead Tracking
Every lead is logged in Monday. Once a walkthrough is booked, it’s scheduled with automatic reminders for our sales and operations teams. Walkthroughs are conducted Monday through Friday to ensure accurate site assessments.
2. Real-Time Job Status Visibility
Each job has its own board, with live status updates visible to our internal team. We track each stage:
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Walkthrough Complete
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Quote Sent
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Quote Approved
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Scheduled
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In Progress
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Final Walk
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Paid in Full
This gives our operations and sales teams instant visibility on every project — no back-and-forth needed.
3. Crew Assignments & Calendar Sync
Crews are scheduled based on location, finish type (smooth vs sand), and availability. Monday syncs with our shared calendar to prevent overbooking and miscommunication.
4. Scaffold, Material, and Prep Tracking
Each project board includes columns for:
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Material Ordered / Delivered
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Scaffold Requirements (Height, Duration, Setup/Dismantle Dates)
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Surface Prep (Mesh, Poly, Primer)
This helps us avoid costly delays or site rework — and ensures we’re always job-ready.
5. Automated Client Updates
Using Zapier, we’ve integrated Monday.com to automatically notify clients when:
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Their job is scheduled
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Crews are en route
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The job is marked completed
This eliminates the need for repeated phone calls while keeping our clients informed and confident.
Sample Monday Board Layout
| Column Name | Purpose |
|---|---|
| Client Name & Address | Project routing and folder tracking |
| Finish Type | Sand, smooth, restucco, or patch |
| Walkthrough Date | Tied to sales calendar |
| Assigned Crew | Updated in real time |
| Scaffold Details | Includes setup/dismantle + total footage |
| Material Status | Ordered, Delivered, or In Progress |
| HOA/Client Notes | Custom color, curing care, or access instructions |
| Job Status | Tracks each phase from Quote Sent to Paid in Full |
Real Example: Smooth Finish With HOA Access
One of our recent projects involved a smooth finish restucco on a 2,000 sq ft home with complex angles and HOA restrictions. Using our Monday board, we tracked:
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The walkthrough and HOA form submittal
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Material drop-off and scaffold timeline
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Crew assignments and curing schedule
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Final walk and homeowner sign-off
The result? A flawless finish with zero delays — and a happy homeowner who left us a 5-star review.
Why Not Google Sheets?
We’ve tried spreadsheets and calendars, but they’re easy to misplace, hard to scale, and prone to error. Monday.com offers:
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Live project tracking
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Mobile access for crews
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Full visibility for sales and ops
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Fewer client follow-ups needed
And no — we’re not affiliated with Monday.com or Zapier. We just use tools that make our jobs and your results better.
Bonus Idea: We’re currently building a downloadable Stucco Project Checklist to help homeowners prepare their properties before and after a job. Stay tuned for that release.
Ready to Simplify Your Stucco Work?
Contact Stucco Champions today for a free consultation!
Visit us at Stucco Champions for helpful resources and to learn more about our services.